Office Manager (Part Time)

Scroll to content


OVERVIEW

You will be the heart of the office and the embodiment of our culture and values. We’re looking for someone who is bright, super personable and proactive, who prides themselves on offering an exceptional service to make everyone in our team feel welcomed and part of our culture.

Our Kyiv office is Captify’s main global tech hub. We’re approximately 35 employees and many are still working from home. Our office space is located within the slick, stylish hub of Creative States, Senator in central Kyiv. You’ll be working closely with our community managers and other team members from our host office to ensure that we get the best from our amazing work space. And you’ll play a key role in making everything go to plan when we host visitors from around the Captify world, especially putting everything in place for our global Product/Engineering offsite, which happens in Kyiv twice per year.

The role requires a super proactive, confident and positive individual who is a fantastic problem solver and thrives as the “go to” person. It’s a brilliant opportunity for someone who likes a fast-paced working environment and juggling different priorities with excellent customer service skills.

KEY RESPONSIBILITIES 

● You’ll be a consistent and cheerful face of Captify for our employees, and when guests visit our office space. You’ll ensure the office is an environment which represents the Company and our culture

● You will cultivate a close working relationship with our office hosts at Creative States. You will make sure that our Community Managers and Events Coordinators are helping our team as much as possible.

● Assist with office security by liaising on behalf of our team with Creative States. Ensure that we have a new starter and leaver process in place. Arrange access and registration for visitors.

● Identifying and resolving office maintenance issues (furniture, fittings and equipment)

● Organise incoming and outgoing deliveries and couriers.

● Replenish supplies and stationery, ordering weekly shopping and items for internal and external staff events (including organising Friday drinks, our Christmas and Summer party)

● Manage all third-party suppliers providing services to our office (e.g. cleaners, plumbers, handyman) and where appropriate researching alternative suppliers and making recommendation

● Assist the IT department with day to day support, including ordering equipment and escalating issues

● Assisting with meeting room bookings and video conferencing equipment, especially for monthly and quarterly internal events

● Assist the People Team with on-boarding new starters; including re-organising floor plans, ensuring that their desk and computer is set up in a timely manner

● You will also be heavily involved in events and will be the 'go to' for creating high morale and amazing social/parties for the team! You will be a valued member of the team and should love being kept busy in a fast paced environment!

● Work collaboratively with People Team, Finance, Marketing and other relevant departments where necessary.

● Managing all receipts for the office and events and working with the finance team to reconcile any discrepancies

● Support employees with travel bookings, including flights and accommodation.

Required skills

● You will have exceptional customer service skills – it’ll take a lot to know you’re having an off-day.

● Have an approachable, proactive personality, communication is key as you will be the heart of the office and the embodiment of our culture and values

● You not only have excellent attention to detail, you will be someone who generally cares about our office environment.

● Ideally you will have some previous reception or customer service experience, but keen to take on more office management responsibility.

● Ability to be resourceful, solution orientated and proactive in dealing with issues that may arise, whilst always looking for the most cost effective option

● Some admin/EA experience would be a great plus

● Ability to organise, multitask and prioritise

● Proactive approach. We like creative people and creative solutions. No idea is too crazy

● Proficient using Excel, and other Microsoft software


CAPTIFY EXPLAINED 

Captify is the leading Search Intelligence Platform for the open web and the largest independent holder of first-party search data outside of Google, connecting the real-time searches from over 2 billion devices globally. Its Search Intelligence technology powers omnichannel programmatic advertising and real-time insights for the world’s biggest brands, such as Disney, Unilever, eBay, Mercedes-Benz, Microsoft, Nestlé, GSK, Uber, Mars, P&G, Sony and Toyota—without reliance on third-party cookies. Captify brings brands more customers, publishers greater yield and consumers the most relevant digital experiences

OUR CULTURE AND VALUES:

Here at Captify we are proud of our culture - It’s contagious. Pass it on. 

Step inside any of our global offices and one thing that is blissfully obvious is that while we’re putting blood, sweat and tears into disrupting the Search game, we’re having a seriously good time doing it. We’ve travelled the world together, enjoyed Captify Festivals, parties and our famous events across every market. We always take time to stop to celebrate milestones and wins.

We champion diversity and inclusion. Our ‘BeTheChange’ programme and internal D&I Taskforce brings our teams together to challenge, learn and build a more equal Captify.

We live by our core values;. 

  • Building this together
  • Gives a shit
  • Fail fast to succeed faster
  • Unlimited potential 

Find out more about our culture here: https://careers.captify.co.uk/ 

YOU WILL ENJOY

  • Flexible working – We give you the option to Work from Home or better still you can work from any Captify office for 2 weeks in total per year.
  • Sharing culture - If you have learned something new, we welcome you sharing it with the team through a short presentation.
  • Diversity – You will be working in global diverse teams with intelligent and like-minded individuals
  • Healthcare benefit
  • Days off - You will get 20 days holiday per year plus 2 bonus days off including your birthday and all 11 of the Ulkraine public holidays off
  • Limited Company - We help manage your Limited Company and provide you with supporting where needed.

EQUAL OPPORTUNITIES

You are welcome at Captify for who you are, no matter where you come from, what you look like, or what your search history says about you. At Captify, equality is at the core of our culture and we are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more diverse we are, the richer our community and the broader our impact.  We don’t want you to fit in with our culture, we want you to add to our culture.

For candidates, view our EU HR Candidate Privacy Notice here

Or, know someone who would be a perfect fit? Let them know!

Kyiv

Business-center Senator
01010 Kyiv Directions

A decade of innovation and growth

Celebrating milestones and memories

From hosting our inaugural Captify at Cannes event, expanding in 13 markets across the globe to launching our D&I Taskforce—hear from our brilliant Captifyers across the globe about their unforgettable memories and Captify's biggest milestones over the past decade, here.

Already working at Captify?

Let’s recruit together and find your next colleague.

email
@captify.co.uk
Teamtailor

Applicant tracking system by Teamtailor